The Entry Card (Repair Entry) feature in Flovix – Workshop is used to register a vehicle before any repair work begins. It records customer and vehicle information, captures the vehicle's condition, documents existing damages, and prepares the vehicle for the workshop process.
Step by Step to Create an Entry Card
- 1. Log in to Flovix – Workshop.
- 2. From the left navigation menu, go to Workshop.
- 3. Select Entry Card.
- 4. Click + Add Entry Card.
- 5. Complete all the required sections of the Entry Card.
- 6. Review the information for accuracy.
- 7. Click Save to create the repair entry.
Basic Information
In the Basic Information section, enter the essential details of the repair entry, including:
- Entry Date
- Customer
- Vehicle
- Service Advisor
- Branch or Workshop
- Odometer Reading
- Repair Type (if applicable)
- Reference Number (if required)
- Ensure all mandatory fields are completed before proceeding.
Vehicle Condition
Record the vehicle's condition at the time of arrival.
You can document details such as:
- Fuel Level
- Exterior Condition
- Interior Condition
- Accessories
- Existing Issues
- Additional Remarks
- This information provides a clear record of the vehicle before repairs begin.
Damage Assessment
The Damage Assessment section allows you to visually record any existing damage.
To perform a damage assessment:
- 1. Open the Damage Assessment tab.
- 2. Select the appropriate vehicle view (front, rear, left, right, or top).
- 3. Click the damaged area on the vehicle diagram.
- 4. Choose the appropriate damage type or marker.
- 5. Repeat the process until all visible damages have been recorded.
- This helps prevent disputes by documenting the vehicle's condition before service.
Upload Images
Attach photos of the vehicle to support the inspection.
- 1. Click the Upload Image button.
- 2. Select one or more images from your device.
- 3. Wait for the upload to finish.
- 4. Verify that all images have been uploaded successfully.
Uploading clear images provides additional documentation of the vehicle's condition.
Review the Entry Card
Before saving, verify that:
- 1. Customer information is correct.
- 2. Vehicle details are accurate.
- 3. Vehicle condition has been completed.
- 4. All existing damages have been marked.
- 5. Supporting images have been uploaded.
- 6. Notes and remarks are complete.
Save the Entry Card
Once all required information has been entered:
- 1. Review the entire entry.
- 2. Click Save.
The Entry Card is now created and can be used throughout the workshop process, including inspections, diagnostics, quotations, work orders, and invoicing.
Edit an Entry Card
To update an existing Entry Card:
- 1. Open the Entry Card list.
- 2. Select the required record.
- 3. Edit the necessary information.
- 4. Update the damage assessment or uploaded images if required.
- 5. Click Save to apply your changes.