How to Add an Employee in Flovix

Add Employee

The Add Employee feature in Flovix allows you to create and manage employee records in one centralized system. By adding complete employee information, you can efficiently manage attendance, payroll, departments, work schedules, and HR records. Follow the steps below to add a new employee.

Step-by-Step Guide to Add an Employee in Flovix

1. Basic Information

Begin by entering the employee's basic details.

• Upload Photo – Upload the employee's profile photo.
• Employee Code / Employee ID – Enter a unique employee identification number.
• First Name, Middle Name, Last Name – Enter the employee's full name.
• Mobile Number – Enter the employee's contact number.
• Email Address – Enter the employee's email address.
• Address – Enter the employee's residential address.
• Gender – Select the employee's gender from the dropdown list.
• Tags – Add tags for easy categorization and filtering.
• Active Status – Enable this option if the employee is currently active.

2. Additional Information

Provide the employee's personal details.

• Date of Birth (Gregorian or Hijri)
• Marital Status
• Religion
• National ID
• Employee ID Expiry Date
• Branch
• Nationality
• Driving License Number (if applicable)

3. Bank Information

Enter the employee's banking details for salary payments.

Bank Name

Account Title

IBAN Number

4. Employment Information

Add the employee's employment and contract details.

• Agreement Start Date
• Agreement End Date
• Probation Start Date
• Employment Type
• Designation
• Department

5. Attendance & Work Shift

Configure the employee's attendance settings and work schedule.

Location

Attendance Radius (in meters) for location-based attendance

Restricted (Yes/No)

Shift

Working Days

6. Insurance Information

Enter the employee's insurance details.

Insurance Status (Yes/No)

Insurance Expiry Date

7. Save the Employee Record

• Review all the entered information to ensure accuracy.
• Click Save to create the employee record.
• Once saved, the employee will be added to the Employee List and will be available for attendance tracking, payroll processing, scheduling, and other HR management functions within Flovix.

Key Features

1. Centralized employee record management.
2. Employee profile with personal, employment, and banking information.
3. Attendance and shift management.
4. Payroll-ready employee records.
5. Department and designation assignment.
6. Insurance and identification record management.
7. Branch and location-based employee management.

Benefits

• Simplifies employee onboarding.
• Maintains accurate HR records.
• Improves payroll and attendance management.
• Enhances workforce organization.
• Supports efficient employee tracking across departments and branches.