How to Add Working Hours in Flovix

Working Hours in Flovix

Overview

The Working Hours module in Flovix enables businesses to efficiently manage employee work schedules, shifts, and attendance timings. It allows HR managers and administrators to define shift schedules, assign employees to specific working hours, and ensure accurate attendance tracking and payroll calculations.

Whether your organization operates with standard office hours, rotating shifts, or multiple work schedules, the Working Hours module provides a centralized solution for organizing and managing employee working time.

How to Manage Working Hours in Flovix

Follow these steps to create and manage employee working hours.

Step 1: Open the Working Hours Module

• Navigate to HR → Working Hours.
• The Working Hours list displays all existing shift schedules.
• If no working hours have been created, the system will display "Data Not Found", indicating that a new schedule needs to be added.

Step 2: Create a New Working Hour Schedule

• Click Add New.
• Enter a Shift Name to identify the schedule, such as:
• Morning Shift
• Evening Shift
• Night Shift
• General Shift

Step 3: Configure Working Hours

Define the timing for the shift by entering:

Start Time

End Time

If applicable, you can also configure:

• Break periods
• Split shifts
• Flexible working hours
• This ensures employees follow the correct work schedule.

Step 4: Assign Employees

• Select one or more employees who will follow the newly created working hours.
• Employee assignments help ensure that:
• Attendance is recorded correctly.
• Payroll calculations are accurate.
• Shift schedules are managed efficiently.

Step 5: Save the Working Hours

• After entering all required information:
• Click Save.
• The new working hour schedule will be added to the Working Hours list, where it can be viewed, edited, or deleted whenever necessary.

Step 6: Search, Print, and Export

• The Working Hours module provides several management tools:
• Search – Quickly locate a shift by name.
• Print – Generate a printable version of the shift schedule.
• Export – Download working hour data for reporting, HR records, or payroll processing.

Key Features

1. Shift Management – Create and manage multiple work shifts for employees.
2. Employee Assignment – Assign one shift to one or multiple employees.
3. Flexible Scheduling – Configure full-time, part-time, rotating, or custom work schedules.
4. Search & Filter – Find working hours quickly using built-in search tools.
5. Print & Export – Generate reports for HR, payroll, and management.
6. Attendance Integration – Link working hours directly with employee attendance.
7. Payroll Support – Ensure accurate salary calculations based on assigned shifts.
8. Easy Management – Edit or update shift schedules whenever operational requirements change.

Benefits of Using the Working Hours Module

1. Centralized Schedule Management Manage all employee working hours and shifts from a single location.
2. Improved Attendance Accuracy  Assigned working hours help ensure accurate employee check-in and check-out records.
3. Better Workforce Planning Organize employees across different shifts while maintaining optimal staffing levels.
4. Increased Operational Efficiency Reduce manual scheduling efforts and simplify shift management.
5. Accurate Payroll Processing Working hours integrate with attendance records to support precise payroll calculations.
6. Simplified Reporting Generate printable schedules and export reports for HR audits, compliance, and management review.

Conclusion

The Working Hours module in Flovix provides a reliable and efficient way to manage employee schedules, working hours, and shift assignments. By integrating directly with attendance and payroll, it helps organizations improve workforce planning, reduce administrative effort, and maintain accurate employee records, ultimately enhancing operational efficiency and productivity.